- applications submitted
- 2,800+
- applications submitted
- Florida associations
- 170+
- Florida associations
- median time to approval
- 14 days
- median time to approval
Managing HOA documents shouldn't be this hard
Property managers spend countless hours processing applications manually. Dommek eliminates the paperwork so you can serve more associations without adding staff.
Drowning in paperwork
Automated document processing
Buyers and tenants complete applications online with e-signatures. No more printing, scanning, or chasing down forms.
Manual payment tracking
Integrated payment processing
Collect application fees online via credit card. Automatic fee distribution between platform, management company, and association.
Scattered information
Centralized dashboard
Manage all your associations, orders, and documents from one place. Real-time visibility into everything.
Automate the paperwork
AI-assisted estoppels and lender questionnaires, reviewed by your team before anything goes out
Automate the generation of an estoppel
AI drafts HOA estoppel certificates from your records. Review, approve and deliver them, with online payment and rush fees built in.
Automate the generation of a condo lender questionnaire
Prepare condo lender questionnaires faster, with less manual data entry.
Why property managers choose Dommek
Join hundreds of management companies that have streamlined their HOA document operations
Multi-association support
Manage unlimited HOAs and condos from one dashboard with custom settings for each
Revenue tracking
See exactly how much you're earning from each association with detailed reports
Save 10+ hours weekly
Automated workflows eliminate manual data entry and document handling
Enterprise security
Bank-level encryption, audit logging, and complete data isolation between clients
A seamless experience for buyers and tenants
Your applicants get a modern, mobile-friendly application process that reflects well on your company
Applicants find their property instantly
Buyers and tenants search by address to find their HOA or condo. The system automatically shows available documents and pricing — no phone calls or emails needed.
- Search by address, unit number, or association name
- See all required documents and fees upfront
- Works on desktop, tablet, and mobile devices
Transparent pricing, no surprises
Applicants see exactly what they need to submit and how much it costs before they start. You configure pricing for each association — including rush fees and per-applicant charges.
- Customizable pricing per association
- Support for rush processing fees
- Automatic fee calculation and distribution
Smart forms that save everyone time
Our guided application forms adapt to each association's requirements. Progress is saved automatically, so applicants can return anytime to finish. E-signatures are built in.
- Auto-save progress — no lost applications
- Built-in electronic signatures
- Document upload for supporting materials
Automated payouts, zero manual work
Once an application is approved, payments are automatically distributed to the right parties. No more tracking spreadsheets, chasing checks, or reconciling payments manually — funds flow to associations and management companies on schedule.
- Automatic fee distribution between parties
- Scheduled payouts to your bank account
- Complete transaction history and reporting
Powerful tools for your back office
Everything you need to manage associations, process orders, and track finances — all in one platform
Application review
Every application gets an AI compliance check against the association's rules before you approve it.
Estoppel
A branded tenant estoppel certificate, generated from your lease records and ready to review, approve and deliver.
Order processing
Review, approve, and track all document orders with status filters and bulk actions
Association management
Add and configure HOAs with custom addresses, management company assignments, and property counts
Flexible pricing tables
Create custom pricing for each association with different fee types and distribution rules
Document templates
Configure buyer applications, tenant applications, estoppels, and custom documents per association
Financial tracking
Monitor payments, track payouts, and export reports for reconciliation with your accounting system
How Dommek compares
Side by side: how applicants start, fees, estoppel letters, cost and time to go live.
| Feature | Dommek | TenantEvaluation | CasWise | Klovis | Screening Link |
|---|---|---|---|---|---|
| Tenant applications | Yes | Yes | Yes | Yes | Yes |
| Buyer applications | Yes | Yes | N/A | Yes | Yes |
| Starting an application | Search by street address | Property code from the community | Shareable link | Unique link per community | Code from the management office |
| Estoppel letters | Built in | N/A | N/A | N/A | N/A |
| Automatic fee split | Yes | Service fee deducted, remainder rebated | N/A | Yes | Applicants pay Screening Link directly |
| Cost to the management company | Free; applicants pay | No upfront or monthly fees; applicants pay | Not published | Not published | No setup fees; priced by report package and volume |
| Time to go live | 2 to 5 business days | Not published | Not published | Not published | Not published |
Competitor details come from each vendor's public pages. "N/A" means a feature isn't mentioned there; "Not published" means pricing or timing isn't stated.
See Dommek with your community
Tell us about your association and we'll walk you through how applications, payouts and estoppel letters would work for it.
- No cost to the association: applicants pay the application fee.
- Live in 2 to 5 business days.
- Estoppel letters handled in the same place.
Frequently asked questions
Everything you need to know about Dommek for property management companies