Best HOA & condo application platforms (2026)
By Dommek ยท Updated
Platforms for HOA and condo purchase and lease applications fall into two groups. Application-focused platforms (Dommek, TenantEvaluation, Screening Link) handle the applicant side end to end and are usually paid for by applicants, so they cost management companies nothing. Full management suites (Buildium, AppFolio, Yardi Breeze, Vantaca) bundle leasing or screening into software the management company subscribes to.
Comparison at a glance
The biggest differences are who pays, whether screening is run inside the platform, and whether estoppel letters are handled in the same tool. Rental-focused suites also tend to treat applications as tenant leasing rather than association purchase and lease approval.
| Platform | Type | Who pays | Purchase & lease apps | Screening | Estoppel letters |
|---|---|---|---|---|---|
| Dommek | Application platform | Applicants; free for management companies | Yes | Fee collected; check run by the management company | Built in |
| TenantEvaluation | Screening and application platform (Florida focus) | Applicants, per application; rebate to the association | Yes | Built in, with adverse action notices | Not listed |
| Screening Link | Screening agency with application portal (South Florida) | Applicants | Yes | Built in (consumer reporting agency) | Not listed |
| Buildium | Management suite (rentals and associations) | Management company subscription; per-report screening fees | Rental leasing | Built in | Via HomeWiseDocs partnership |
| AppFolio | Management suite | Management company subscription | Rental leasing | Built in (FolioScreen) | Not listed |
| Yardi Breeze | Management suite | Subscription ($1/unit/month for associations, $400 minimum) | Rental leasing | Not listed on association pages | Not listed |
| Vantaca | HOA management suite | Not public | Not listed | Not listed | Via partners (ReadyRESALE, CondoCerts, HomeWiseDocs) |
Dommek: best for free online intake, payments and estoppels
Dommek gives buyers and tenants an online portal to find their association by address, complete the purchase or lease application, e-sign, upload documents and pay. Management companies pay nothing: applicants pay the fees, and Dommek distributes them automatically between the management company and the association. It supports many associations from one dashboard with per-association pricing and document settings, and it issues estoppel letters in the same system. Dommek collects the background-check fee, but the check itself is run by the management company's screening provider, so teams that want screening built in may prefer TenantEvaluation or Screening Link. As of 2026-09, Dommek has processed 2,800+ applications for 170+ Florida associations.
TenantEvaluation: best for screening-heavy approval workflows
TenantEvaluation is a resident screening platform built for condo and HOA associations, focused on Florida. It combines online applications, e-signature, identity verification, credit and background reports, lease tracking and a board approval tool (QuickApprove) with committee voting. It charges per application with no subscription, paid by the applicant, and rebates part of the fee to the association. It suits associations that want screening, adverse action notices and board voting in one product. Estoppel and resale certificates are not listed among its services.
Screening Link: best for applicant-paid screening in South Florida
Screening Link is a consumer reporting agency in Davie, Florida that runs an online application portal for condominium and HOA screening. Applicants e-sign consent forms, upload documents and pay the screening fee directly, and boards review and approve electronically, at no cost to the association. It fits associations that mainly need screening reports with a simple approval flow.
Buildium, AppFolio and Yardi Breeze: best if you already run a suite
These are full property management platforms with accounting, portals and maintenance. Their applicant screening is designed around rental leasing, and association-specific purchase approval is not a highlighted feature. Buildium publishes per-report screening prices and offers resale and estoppel documents through HomeWiseDocs. AppFolio's FolioScreen generates adverse action notices automatically, with a 50-unit minimum on its Core plan. Yardi Breeze prices its association edition at $1 per unit per month with a $400 minimum. They make sense when the management company already uses the suite for accounting and wants one vendor.
Vantaca: best for large HOA management operations
Vantaca is community association management software used by management companies across the U.S. Screening and purchase or lease applications are not listed on its public pages; resale and estoppel documents are handled through partners such as ReadyRESALE, CondoCerts and HomeWiseDocs. Management companies on Vantaca typically pair it with a dedicated application or screening platform.
How to choose
Start with who should carry the cost and where screening should happen.
- Want zero cost to the management company and to keep your current screening vendor: an applicant-paid application platform such as Dommek
- Want screening, adverse action notices and board voting in one product: TenantEvaluation or Screening Link
- Already run accounting and portals in a suite: check its leasing module first, then add an application platform for association approvals
- Handle estoppel requests too: choose a tool that issues estoppels natively or integrates with your resale provider
- Manage many associations: confirm per-association pricing, documents and fee distribution
Sources
- TenantEvaluation
- TenantEvaluation: pay-per-application model
- Screening Link: condominium and HOA screening
- Buildium pricing
- Buildium association management
- AppFolio pricing
- AppFolio tenant screening
- Yardi Breeze associations
- Vantaca partners
This comparison is published by Dommek. Competitor details come from each vendor's public website as of September 2026 and may have changed; "not listed" means we could not find it on their public pages, not that the feature doesn't exist. Send corrections through our contact page and we'll update the table.