Dommek is the application platform built for HOA and condo associations. Buyers and tenants find their association by street address, apply online and pay by card, and management companies receive a complete package for the board, with estoppel letters in the same system, at no cost to them. The alternatives are screening-focused services and management suites that treat applications as rental leasing.
Free for management companies: applicants pay the fees when they submit
Estoppel letters issued from the same system as applications
Automatic fee split between the management company and each association, with per-association pricing and documents
One dashboard for every association you manage
Applicants find their association by street address and see their fees upfront
Most communities are live in 2 to 5 business days, with onboarding support included
Who pays, how screening works and whether estoppel letters are in the same tool. Details come from each vendor's public pages.
| Platform | Type | Who pays | Purchase & lease apps | Screening | Estoppel letters |
|---|---|---|---|---|---|
| Dommek | Application platform built for associations | Applicants; free for management companies | Yes | Built in: background and credit checks | Built in |
| TenantEvaluation | Screening and application platform (Florida focus) | Applicants, per application; service fee deducted, remainder rebated to the association | Yes | Built in, with adverse action notices | N/A |
| Screening Link | Screening agency with application portal (South Florida) | Applicants (screening fee, paid by card) | Yes | Built in (consumer reporting agency) | N/A |
| CasWise | Florida association suite with tenant applications | Not published | Tenant applications | N/A | N/A |
| Klovis | Sales and lease application processing | Not published | Yes | N/A | N/A |
| Buildium | Management suite (rentals and associations) | Management company subscription; per-report screening fees | Rental leasing | Built in | Resale documents via HomeWiseDocs (Premium plan) |
| AppFolio | Management suite | Management company subscription | Rental leasing | Built in (FolioScreen) | N/A |
| Yardi Breeze | Management suite | Subscription ($1/unit/month for associations, $400 minimum) | Rental leasing | Rental screening via ScreeningWorks Pro; N/A for associations | N/A |
| Vantaca | HOA management suite | Not public | Lease review workflow only | N/A | Via partners (ReadyRESALE, CondoCerts, HomeWiseDocs) |
"N/A" means the vendor's public pages don't mention it. Scroll sideways on small screens.
Application platforms charge applicants, so they cost the management company nothing. Management suites charge the management company a subscription. Dommek states its go-live time on its public pages. AppFolio's blog cites an average for property management firms, and Buildium requires an onboarding service without a published timeline; we found no go-live time for the others.
Applicants pay the fees
Most communities live in 2 to 5 business days, with onboarding support included
| Platform | Cost to the management company | Time to go live |
|---|---|---|
| TenantEvaluation | No upfront, monthly or implementation fees; applicants pay per application and the remainder after its service fee is rebated | Not published |
| Screening Link | No setup fees; applicants pay the screening fee, priced by report package and community volume | Not published |
| Buildium | Subscription plus per-report screening fees | Onboarding service required on Growth and Premium; no timeline published |
| AppFolio | Subscription with a 50-unit minimum on the Core plan | About 1.6 months on average for property management firms (AppFolio, citing G2) |
| Yardi Breeze | From $1 per unit per month, $400 minimum; screening about $18 per screen | Not published |
| Vantaca | Not public | Not published |
Each group does a different job. Open a side-by-side page for detail.
TenantEvaluation, Screening Link
Screening agencies with application portals, paid by applicants.
CasWise, Klovis
Process applications for management companies. CasWise also covers accounting and owner records.
Buildium, AppFolio, Yardi Breeze, Vantaca
Run accounting, portals and maintenance. Their applicant tools are built around rental leasing.
PropLogix, Association Online
Serve title agents, attorneys and lenders who order estoppels and questionnaires.
Start with who should carry the cost and what else the tool should do.
Want zero cost to the management company, with applications, fee splits and estoppel letters in one tool
Dommek
Already run accounting and portals in a suite
Keep it for that, and use Dommek for association purchase and lease approvals
Handle estoppel requests too
Choose a tool that issues estoppels natively, as Dommek does
Manage many associations
Confirm per-association pricing, documents and fee distribution, which Dommek provides from one dashboard
It depends on what you need. Dommek is built specifically for association purchase and lease approval: applicants find their association by address, apply and pay online, the board receives a complete package, and estoppel letters come from the same system, free for the management company. Screening services and management suites cover other needs.
Application platforms such as Dommek, TenantEvaluation and Screening Link are paid by applicants, so the management company pays nothing. Management suites such as Buildium, AppFolio, Yardi Breeze and Vantaca charge the management company a subscription.
Dommek states that most communities are live in 2 to 5 business days, with onboarding support included. AppFolio's blog cites about 1.6 months on average for property management firms, and Buildium requires an onboarding service without publishing a timeline. We found no go-live time on the other platforms' public pages.
Dommek issues estoppel letters in the same system as applications. Buildium offers estoppel documents through HomeWiseDocs, and Vantaca refers them to partners such as ReadyRESALE, CondoCerts and HomeWiseDocs. The other platforms do not list estoppel letters on their public pages.
Yes. Many teams keep a suite for accounting and use Dommek for association purchase and lease approvals. Dommek does not list direct integrations with those suites today.
Yes, where the association requires them. They are part of the application, and any check fee is shown in the order summary before the applicant pays.
This comparison is published by Dommek. Competitor details come from each vendor's public website as of October 2026 and may have changed; "N/A" means the vendor's public pages don't mention it. Send corrections through our contact page and we'll update the table.
Find your association by address, see the required documents and fees upfront, and submit online.